Civil Marriage / Civil Partnership at Oakham Castle

 

Term and Conditions

  • You, the hirer, are responsible for making the necessary arrangements in advance with the Superintendent Registrar for the County of Rutland; for ensuring that the arrangements for and the content of the ceremony meet with their prior approval, and for paying the Registrar's fees when due. The Registrar can be contacted on 01572 758370. Email:registrars@rutland.gov.uk

 

  • You are responsible for paying in advance the charges due to the Council for the use of the Castle. In the event of cancellation, a cancellation charge is normally payable. No refunds will be made if a ceremony fails to take place without prior cancellation or with less than 72 hours' notice. Cancellation of a ceremony must be made in writing to: Linda Healey Operations Manager. Email: lhealey@rutland.gov.uk

 

  • You must ensure that all your arrangements comply with the legal conditions attached to the grant of approval for civil ceremonies to be held at the Castle.

 

  • Oakham Castle can seat a maximum of 100guests, including those in the wedding party. You must take this into account when issuing invitations. We reserve the right to prevent any further admissions to the building if we have reason to think that the maximum occupancy number will be exceeded.

 

  • Your booking is for two hours, which allows half an hour before the ceremony for your guests to arrive, half an hour for the ceremony, and an hour for photographs. Photography must be completed and the premises vacated no later than an hour and a half after the scheduled start time. We reserve the right to make an additional charge for use of the venue if the event is not completed within the agreed booking time. If you think you will require more time for your ceremony, please contact the Operations Manager lhealey@rutland.gov.uk  07920 782157

 

  • Please ensure that the ceremony begins on time so that the Registrars can keep their other appointments.

  • Alcohol must not be served for an hour before or during a ceremony. Receptions may be at the Castle for an additional charge. Please contact the Operations Manager for details.

 

  • Floral decorations may only be put in the Castle by prior arrangement with the Operations Manager. The use of candles or other naked flames or use of balloons are not permitted.

 

  • The throwing of confetti in the Castle grounds is only allowed if the materials are biodegradable.

 

  • Civil ceremony ceremonies are open to members of the public, whether invited or not. Please note that the Castle will remain open to the public and there will therefore be public access to any ceremony of marriage held there.

 

  • Parking in the Castle grounds is limited to official wedding cars (i.e. partners, attendants, photographer, musician(s), Registrar), and for disabled guests, up to a maximum of eight vehicles. For safety reasons, access to Castle Lane, the gateway, and the main entrance must not be obstructed. Pay-and-display public car parks are available within easy walking distance.

 

  • On market days (Wednesdays, Saturdays and occasional Sundays) vehicle access to Castle Lane is via Market Street only. Stallholders are required to leave the route clear.

 

  • The sales desk at the Castle will suspend operations whilst ceremonies are taking place.

 

  • You are responsible for ensuring that any rights of copyright for music, readings etc. permitted at the ceremony are obtained and for paying any due copyright fees. You are also responsible for any arrangements regarding the performance of live or recorded music and for providing the necessary equipment by prior agreement with the operations manager. Electrical equipment must be safety-tested before use. The Council accepts no responsibility for any equipment brought onto the premises. 

 

  • Castle staff will not be available to operate the equipment on the day. CDs must be tested in advance of the ceremony.

 

  • Formal and informal photographs may be taken inside the Great Hall and/or in the grounds. No photographs or videos may be published for commercial use without the prior permission of Rutland County Council, other than those accompanying press accounts of the event. You should consult the Superintendent Registrar about taking photographs and video or digital recordings of the ceremony itself.

 

  • The Castle must be left in good, clean condition to be open to visitors the following morning. Should additional cleaning be necessary, or damage / loss occurs, the hirer will be required to pay the amount requested to make good or remedy the loss or damage

  • You are responsible for indemnifying the County Council against all claims, liabilities, actions, costs, damages or expenses howsoever caused arising out of or in connection with the ceremony.

 

  • The Council will make every effort to ensure that arrangements will be as described and booked, but can accept no responsibility in the event of cancellation due to circumstances beyond its control.

Linda Healey | Operations Manager

Rutland Libraries/Rutland County Museum/Oakham Castle

Catmose Street

Oakham

Rutland.  LE15 6HW

Mob: 07920 782157

e: lhealey@rutland.gov.uk

Castle Contact details:

Tel: 01572 757578 |  Email: castle@rutland.gov.uk