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Oakham Castle Planning information

Linda Healey | Operations Manager

Rutland Libraries/Rutland County Museum/Oakham Castle

Catmos Street

Oakham

Rutland.  LE15 6HW

Tel: 01572 758434

Mob: 07920 782157

e: lhealey@rutland.gov.uk

Castle Contact details:

Tel: 01572 757578 |  Email: castle@rutland.gov.uk

 Planning your Event

 

Oakham Castle can accommodate up to 120 guests seated in rows, or 90 guests for a sit down meal.

 

You need to confirm:

Book as soon as possible to guarantee the date. Booking needs to be accompanied by a deposit.

 

All arrangements regarding your requirements (final numbers of guests, confirmation of caterer, number of tables and chairs required, layout, bar set up, copy of Personal license for the bar must be confirmed to us not less than 14 days prior to the date of the event.

 

If you are using caterers for your function:

You are responsible for hiring a caterer of your own choice to complement your chosen style of event.  It is recommended that they are rated 4 or 5 from the Food Standards Agency.

 

We will be pleased to provide details of local suppliers if required.

 

Your caterer will be responsible for providing all crockery, cutlery, glasses and table linen, any additional fridge and any cooking equipment. Any electrical equipment brought-in must be safety-tested before use.

 

You will need to plan enough set up and clear down time as part of the hire. Usually 2-3 hours needed for a wedding reception set up following a Ceremony. We can offer a tour for the guests during that turn-around period.

 

All excess rubbish must be removed from the site by the hirer/caterer.

 

  • Are you offering nibbles on arrival, if so where will you set them up?

  • Are the caterers providing and setting up the name cards, table numbers, tablecloths, cutlery, crockery, glasses and napkins?

  • Is there any evening food? Are there more guests expected in the evening?

 

If you are running/ providing a bar:

The venue is licensed for alcohol sales. The person running the bar must have an up to date Personal Licence to sell alcohol. You will need to provide us with a copy of the License 14 days prior to the event.

 

The Castle is licensed until 11.00 p.m. and all close down and site evacuation must take place by midnight.

 

In line with UK law, no person under the age of 18 may be permitted to purchase or consume intoxicating drinks.

 

All excess rubbish must be removed from the site by the hirer/ bar manager.

 

  • Is the bar or the caterer providing glasses for reception drinks?

  • Will these drinks be offered outdoors or in No 1 court room?

 

 

 

Planning your day

 

On market days (Wednesdays, Saturdays and occasional Sundays) vehicle access to Castle Lane is via Market Street only. Stallholders are required to leave the route clear.

 

Coaches cannot enter the castle grounds because of a low archway. Coaches will need to drop passengers just after the Burley Road car park. Please ask for directions if you are coming by coach.  Mini-buses are able to enter the castle grounds.

 

The Castle grounds Gate measures:

3 metres high at the edge rising to 3.812 m. in the centre. 2.4 metres wide at the edge of the gate. A guide for access: Minibus widths tend to be 2m – 2.3m. A Ford Transit Van is 2.36m wide. 7.5 Tonne trucks are commonly 2.45m wide.

There are car parking spaces available for easier disabled access and for guests.

 

The Castle has lovely grounds for a picnic or, groups can lunch inside using the benches and chairs available at the venue.

 

The site is wheelchair accessible.

 

Coats and bags can be securely stored.

 

For schools and groups, please be aware that Oakham Castle is a public place and it is a condition of booking that group leaders remain with their group at all times to supervise them. We’d appreciate if rubbish created during the day can be taken away.

 

The Great Hall is a Grade I Listed building, and therefore no bolts, nails, screws, tacks, drawing pins or tape may be fixed to any part of the premises.  Place cards, banners or smaller articles must not be fixed in to the fabric of the building either internally or externally without prior discussion and written consent.

 

Candles or other naked flames are not permitted in the Castle.  No inflammable, dangerous or offensive article may be brought onto the premises.

 

Our tables and chairs are included in the hire package at no additional charge.  However, you are welcome to hire your own should you prefer a different style or need more. These must be collected after the function by 10 am the following morning before the Castle opens to the public.

 

There is one external electric box. If you need to power more than one unit (e.g. mobile bar and catering van) then a standard internal 230 V point can be used.

 

For large events, you might want to discuss with us about setting up the evening before. Access is available from 4pm.

 

Let us know if you want to bring specific music and if you want music playing on arrival.

 

  • Are you setting up tables for cards, gifts, and for cake? Don’t forget your cake knife!

Ceremonies and Evening Receptions

We can provide ceremony sitting arrangement for a range of group sizes and needs. We can discuss decoration and music arrangements,

We can accommodate small evening receptions of up to 90 people, depending on your plans for the event. We have a very small kitchen area, so your caterer will need to be able to bring all they need themselves. Buffet style works well, with the food selection laid out in the No. 1 Court, and taken through to the Great Hall to eat. Informal options also work well, such as a hog roast or ice cream van in the courtyard. Please call us to chat about your ideas or book a visit.

Marquees

Marquees in the grounds are possible. They need to be weighted with water ballast, rather than staked, as the site is designated a Scheduled Ancient Monument. This may add extra costs to your marquee hire - please discuss with your marquee company for details.  Local providers including Funky Tents and the Rutland Marquee Company have experience of the site, so know the situation and can advise, and other companies will also be able to help once they have viewed the site.